Managing reports - SIMS

Display, organise and publish your SIMS reports in Firefly.

This guide presumes that the SIMS Report Uploader has been installed and run.

1.  Display the reports

Navigate to any student's profile and select Manage Reports. 

This will display all the reports Firefly has found from SIMS alongside their publication status. By default, they are not published and therefore are not visible to non-Administrators.

2.  Choose a report to manage

Select Manage to bring up a report's details. In this example, we'll be looking at the Spring Report.

3.  Review the batch details

You can see the name, date and visibility status of the batch. 

4.  Rename the report

Firefly pulls the report name from SIMS, which is not always very descriptive. To change a report's name, select the Name field then modify the text. 

Select Update to save.

5.  Change the date

Firefly pulls the date your report was last modified in SIMS. In the Manage Reports view, all of your reports are displayed in chronological order according to the last modified date, which might not be what you want. To change the date of a report, select the Date field and use the calendar picker to choose a new date.

Select Update to save.

6.  Remove duplicate entries (optional)

If multiple revisions of reports are held in SIMS, multiple revisions of reports for a student will appear in a batch. In the example above, Sally Student has two reports. To identify the correct revision, you will need to select the name of the reports (e.g. 2015 Spring Report - Year 8 - Sally Student) to open them and compare them.

When you have identified the report you wish to remove, select Withdraw. The report's status will change from Visible to Withdrawn - Not Visible.

7.  Publish the report
Once you have finished preparing the reports, you are ready to publish them:

  • If you choose Test Publish, the reports will only be visible for Firefly Administrators.
  • If you choose Publish to everyone, the report will be visible on the student's profile to anyone who has permission to view that profile.

You do not need to individually manage reports. If the report you selected was for several students, then updating the publication settings for one student in that group will also update them for every other student in that group.